May 31st, 2020

FYI About ROI: How to Know If You’re Getting the Most From Your Dental Marketing Budget

“Half the money I spend on advertising is wasted;
the trouble is I don’t know which half.”

— John Wanamaker

Does that sound like you? If so, don’t be (too) ashamed. You’re not alone.

One survey conducted by Dental Economics found that more than 50% of dental practices don’t track the results of their marketing efforts effectively. Based on what we’ve seen, it’s closer to 90% and the remaining 10% are fibbing.

Without tracking, you could be wasting even more than half of your money. But it doesn’t have to be that way. Here’s a quick primer on how you can determine your practice’s marketing return on investment (ROI) and know if you’re spending your marketing budget wisely.

Understanding Marketing ROI

The simple definition of marketing ROI is how much profit you gain from your efforts divided by your expenses. There are two different ways you can look at that ratio.

Short Term vs. Long Term ROI

Short term ROI looks strictly at immediate profitability, usually a particular campaign or channel like pay-per-click or radio. The simple representation of this formula is…

ROI% = ((Revenue – Cost) / Cost) x 100

Simply take the amount of new patient fees you generated from your marketing (revenue) minus the amount of money you spent (cost) and divide that difference by the cost. Multiply the result by 100 to convert to a percentage.

Long term ROI takes a more meaningful look at your promotional investment, since it considers both the immediate and ongoing revenue you will generate from each new patient you acquire over the entire time they remain active at your office. That calculation is a bit more complicated, but we do have an easy alternative.

Getting Accurate Data

First things first, there are some key pieces of data you will need to accurately calculate your long term ROI.

About Your Marketing

  • A specific time frame (e.g., the past six months)
  • How much you spent on marketing during that time frame
  • The number of new patients you acquired from that marketing

About Your Dental Practice in General

  • The average revenue you generate per patient per year
  • The average number of years your patients remain active at your practice
    (According to the ADA, 7-10 is typical)
  • The number of referrals you receive from patients per year

Calculating Long Term ROI: The Hard Way

With all your data in hand, it’s time to pull out the calculator. Remember the simple formula we used above?

ROI% = (Revenue – Cost) / Cost x 100

That still works, but we need to dig into the Revenue component a bit deeper.

First, you need to calculate your Lifetime Patient Revenue (LPR).

LPR (Lifetime Patient Revenue) = Average Number of Years Patients Remain Active at Your Office x Annual Revenue per Patient

Successful practices also get a number of referrals from happy patients, so we need to factor that in with a Patient Referral Multiplier (PRM).

PRM (Patient Referral Multiplier) = Annual Number of Patient Referrals / Number of Active Patients

So, your total Lifetime Patient Value (LPV) equals:

LPV (Lifetime Patient Value) = LPR + (PRM x LPR)

Okay, next we can calculate the long term Revenue.

Revenue = Number of New Patients x LPV

Now you can go back to the original formula and plug in your Revenue and Cost values to calculate your ROI.

ROI% = ((Revenue – Cost) / Cost) x 100

Simple, right? No worries, we have a better way.

Calculating Long Term ROI: The Easy Way

If you don’t happen to be a math geek, you can also take the information you gathered and just plug it into our handy Dental Marketing ROI Calculator. Easy peasy.

use our roi calculator

Once you have your ROI value, it’s time to figure out what it means.

Interpreting Your Results

So, the moment of truth. A good return on investment for dental practices is generally considered to be 300-500% or better, depending on how mature that office’s strategy is. If your ROI is higher than that, terrific! Go ahead and pump money into that profit generating marketing machine.

If you fall below 300%, it would be worthwhile to take a closer look at your marketing efforts. Sometimes, disappointing numbers are just the result of poor tracking, and you may actually be getting better results than you think. (Yes, that’s the optimistic outlook.)

If you think your numbers are reasonably accurate, it may take some digging to figure out exactly where you’re leaking profits, but generally, there are two ways to improve your ROI.

Improving Your Dental Marketing ROI

Reduce Your Cost of Acquiring New Patients

If your overall ROI is low, you may be dumping money into one or more strategies that aren’t producing results. You can apply the same calculations to individual efforts to find the culprit, just make sure the number of new patients and cost are specific to that marketing campaign.

Cost is most often inflated by a poor lead conversion process. If you are generating a good number of prospective patients, but not a lot of actual appointments, investing the time and effort to train your front desk staff on patient conversion may be the solution. 

Increase Your Lifetime Patient Value

It’s also possible that you aren’t getting as much value from your patients as you can, possibly because they aren’t staying with your practice very long, they aren’t referring new patients, or they simply aren’t getting treatment or preventive care as frequently as they should. Providing an outstanding patient experience tends to solve all of those problems, and doesn’t cost you a penny.

Find Out Your ROI Today

Find out if you’re half right or half wrong! Grab your data and try our Dental Marketing ROI Calculator today to get an immediate assessment of the effectiveness of your marketing.

use our ROI Calculator

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